1. Use a tertiary color. Just like the official traffic light colors, green for off, yellow for proceed with warning and red for stop, use a tertiary color to show relative importance among different categories. For example, you can use green for your key segments (sales, marketing & finance), blue for support functions (IT, HR & Accounting), and orange for segments that are part of the backbone of your business but do not directly to it. income.
2. Use different shapes to differentiate between managers, employees, executives and board members. For example, use orchards for managers, triangles for their direct reports and pentagons for senior managers / officers.
3. It is best to present organization tables in a 2D graph with the top of the pyramid at the top and descending at a high level. It can be displayed left to right horizontally on a piece of paper or directly up and down a computer screen. This will allow each member of your team to understand where they fit in with the company and how they can contribute to its overall success.
4. The number of layers in an organization depends on the size and structure of your business. If you have a constantly growing workforce, it’s better to take several steps than to revert to an old organizational record because of “management layers”.
5. Consistency is crucial when it comes to communication – whether you are communicating via email, phone or in person. Use the same color scheme, shapes and titles across your company to speed up communication. This consistency will keep everyone on the same page and help increase overall organizational efficiency.
6. For best results, keep your organization schedule up to a maximum of 4 levels. As you go beyond that mark, it becomes more difficult to read and understand.
7. Be sure to include information regarding the reporting structure of each person included in your organization card. For example, if one manager reports directly to another, place that relationship within the company hierarchy.
8. Make everyone feel part of something bigger by including small pictures or images of people next to their titles within the company hierarchy. For example, you can use faces with different phrases to indicate if someone is capable and interested in expanding the space within your organization. The more people feel involved, the better the results will be in achieving the organization ‘s goals!
9. Organizational records are automatically confidential for change, so it is best to enter a date next to the company name at the top of each organizational record. This will allow your team members to track progress and see how each person’s place changes over time.
10. By including words along with your organization card, you can better understand what each department does and why their role is critical to the overall success of your company.
11. Use an online org card maker like Venngage. This online graphical editing platform provides a wide range of free organization card templates for companies to use. All you have to do is create your free account, browse through their template page, select the template that best suits your team, and edit. To give you an idea, here are some examples of free org card from Venngage.
If all this feels scary and you want help creating org records, check out Venngage. Structure your company strategically with making your organization card with Venngage today!