How to create a Venn Diagram in PowerPoint

A Venn diagram is a great way to show how two things go hand in hand. It is not going to give you a deep, detailed understanding of how things are similar, and how they are different but have something in common.

Venn diagram in PowerPoint

Venn diagram in PowerPoint

PowerPoint has tools for creating graphs and a Venn diagram is just that; graph. You can create one in PowerPoint very easily. You can use the shape tools or you can use the special card / graph tools.

Create a Venn diagram in PowerPoint

To create a Venn diagram in PowerPoint, follow these steps.

  1. Open a new PowerPoint file or create a new slider in the file in which you are working.
  2. Go to the Apply tab on the ribbon.
  3. Click on SmartArt tool.
  4. From the menu, select Relationship as the type of graph you want to add.

  1. From the Diagram Library, select Basic Venn.
  2. Click OK.
  3. The diagram will be inserted.
  4. Edit the labels and customize the diagram.

Label Venn diagram

The Venn diagram is inserted with place text. You must change to give the meaning of the diagram. Normally, there will be three parts but you can add or remove them.

  1. Right click on a shape.
  2. Select Add Format from the context menu.
  3. Select Add after shape to add a new circle to the right side of the current one.
  4. Select Add previous shape to add a new circle to the left of the current one.

To add what appears in the overriding field, you must manually add a new text box.

  1. Go to the Apply tab on the ribbon.
  2. Select the Text box.
  3. Drag the text box to the space over it.
  4. Enter what the cross-sectional area represents.
  5. Repeat for all overhangs.

Change color and transparency – Venn Diagram

To change the color of the shapes;

  1. Choose one of the circles.
  2. Right-click on the circle and select Shape Shape.
  3. Open the Web tool in the left hand panel.
  4. Change the color of the shape.
  5. Use the transparency slider to add transparency and get the ‘transcendent’ effect.
  6. Repeat for all circles.


There are two variations of the Venn Diagram tool: Simple, and interconnected circles. Give them both a try. Depending on what data you need to add to the diagram, and how many nodes a Venn diagram will have, you may be better off using the interconnected ring version. You will have the same tools to customize this second variation of Venn diagram.

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