How to create and print labels in Microsoft Word

Microsoft Word is far from a basic document editor. There are tools for creating complex document and it is able to be used by many users to create documents and write research papers. The app has tools for indexing, indexing, photo indexing, image writing, footnote, captioning and more.

Labels in Microsoft Word

Documents created in Microsoft Word can be printed, but Microsoft Word can do more than create documents. It can create all sorts of printable things including labels.

Labels can be created for envelopes and can be created for products / laptops / files / anything else it needs. Here’s how.

Create and Print Labels in Microsoft Word

To create a label in Microsoft Word, follow these steps.

  1. Open a new Microsoft Word document.
  2. Go to the Mailings tab on the ribbon.
  3. Click the Labels button.

  1. In the Delivery address field, enter the address you want to use (or whatever you want the label to say).
  2. Click Fonts to change the font used on the label.
  3. Click on Options and select the label size.
  4. Under Number of Labels, select how many labels you want to print.
  5. When you are finished, click the Print button.
  6. The leaflets will be printed.

Custom label printing

The label tool in Microsoft Word is intended to be used for envelopes but you can customize and print labels for other things eg, file covers, laptops, spice jar, etc. The trick is to change the size of the label to suit your needs.

On the label creation window;

  1. Click on options.
  2. Click on New Label.
  3. Enter a name for the label.
  4. Resize page.
  5. Resize the height and width of the label.
  6. Change the horizontal pitch.
  7. Use the preview icon to understand the changes as you make them.
  8. Click Ok.
  9. Once the custom size is created, you can enter text for the label and print it.


The Microsoft Word labeling tool allows you to customize everything so you are not limited to using it just for envelopes. You can get creative and use it to print blank labels that can be filled in with a pen when needed. The measurements may take some time to understand but once you get the hang of it, and print a label or two, you will understand how it works. There is no option to add an image in the label writer but you can add it from the main document.

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