How to merge Microsoft Word documents

It is easy to combine two types of the same file. The format easily translates from one document to another. If you attach a PDF to a DOCX file, the text will not look correct. It may be cut off, the shape will break in most cases, and you will need to remove areas of drag and line breakage. However, if you link a DOCX file with another DOCX file, you will not have these problems.

combine Microsoft Word documents

Merge Microsoft Word documents

You can open a Microsoft Word document, use the Ctrl + keyboard to select everything, Ctrl + C to copy it all, and Ctrl + V to wrap it in a separate document. It’s easy enough but Microsoft Word makes it much easier to put documents together.

How to combine Microsoft Word documents

To combine two or more Microsoft Word documents using the built-in merge tool, follow these steps. Your documents can be found anywhere on your local drive. All you have to do is paste the document you want to attach to the other document. The document you are linking to another document does not have to be open.

  1. Open the Microsoft Word document to which you attach the other document.
  2. Go to the Apply tab on the ribbon.
  3. Look for the Object button and click on it.
  4. From the list, select From File.
  5. In the file selection box that opens, select the document you want to merge.
  6. Click Submit.
  7. The contents of the document will be submitted.
  8. Repeat for all documents you want to combine with the default Microsoft Word document.

Coming vs. Copy / paste

You can always copy and paste the contents of one Microsoft Word document into another. It may seem like an easier process to follow, and it is, since it uses familiar keyboard shortlists. The copy / paste method is not easier to use if you have small documents. With larger documents that have images and tables, it is a good idea to use a merge tool.

The union tool will make sure there is nothing left. Combining group work in one file will prevent images, text, headers, tables, etc. from being left out.


The document mixing tool also allows users to submit other types of documents. It will work because everything is copied, but if the document is not a DOCX file, you may need to change the format of the text afterwards. If you are having trouble copying text from a PDF file, try the document integration procedure. Microsoft Word has an excellent form painter tool that you can use to correct the format of the unified text.

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