How to print an email on Windows 10

Emails are faster than traditional mail and you can get email anywhere. You are not tied to a physical address and you can just link anything to the message.

Email is online which means you need to send a message if you want to share it. You can also take a screenshot but that’s not the best way to share an email.

Print an email on Windows 10

Email is faster and more convenient to use but it also reduces paper waste since it is all digital. That said, there are always times when you need to print an email.

An email is a very basic text file at its heart so you can print it easily enough. The only thing you need is the email itself and a printer set up to print from it. All e-mail clients have the option to print e-mails.

Print an email from Gmail

Using Gmail allows you to access a message in your browser and type it directly. The printer must be pre-arranged.

  1. Visit Gmail and select the message you want to print.
  2. Click on the printer image at the top.
  3. Your browser will open a print dialog.
  4. Choose your printer and click Print.

Print an email from Outlook

Outlook with the Print button is not enabled for messaging by default but it is easy to add and there is always a print keyboard shortcut that you can use.

  1. Open Preview.
  2. go to File> Options.
  3. Select the Customize ribbon tab.
  4. Choose a group in the left-hand column and click the New Group button.
  5. In the right hand column, select Print and click Add.

  1. Return to Outlook and double-click on the email you want to print.
  2. Click on the Print button.
  3. Choose a printer and click Print.

Other e-mail services and e-mail messages

All email and email messaging services have a print option; Gmail, Yahoo, Thunderbird, Mail for Windows 10, etc., can all be used to print email. For an email service you receive through a browser, you can look for the print button on the UI or tap on Ctrl + P to open the browser print dialog.

To print from a desktop email, the the same keyboard shortcut will work Ctrl + P. although a dedicated button to open the print dialog.

You can also convert email to PDF and print.


Printing an email is not something you should do often. It is a waste of paper and bad for the environment. Print an email only when you have no other choice or if it is absolutely necessary.

The post Revealed how to print an email on Windows 10 first on TechtricksNg.

Leave a Comment